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Manila Bulletin devider Philippines devider National devider COA flags OVP on 'deficiencies in documentation' on distributed P110-M welfare goods in 2024

COA flags OVP on 'deficiencies in documentation' on distributed P110-M welfare goods in 2024

Published Dec 1, 2025 01:49 pm
The Commission on Audit (COA) has flagged the Office of the Vice President (OVP) for “deficiencies in documentation” on the distributed welfare goods worth P110.1 million in 2024.
In its 2024 Annual Audit Report (AAR) released on Dec. 1, the COA said: “A review of the transactions affecting the Welfare Goods Expenses account amounting to P110,119,991.44 for CY (calendar year) 2024 revealed prevalence of deficiencies in the documentation in the distribution of welfare goods."
It said that one of the deficiencies is the failure of the OVP to provide a verified and certified Master List of Beneficiaries, Situation Report (SitRep), and Mission Order which should have been prepared before the start of the distribution of welfare goods amounting to P61,875,816.15.
The OVP also distributed In-Kind Donations worth P641,890.33 to affected beneficiaries without the required documents, it added..
The COA pointed out that in some cases, the printed scanned copies of some Post-Activity Report (PAR) and Relief Distribution Sheet (RDS) or Distribution List for the distribution of welfare goods amounting to P26,197,000 were attached to the Request and Issue Slips (RIS) instead of the original copies.
Thus, the COA said that state auditors pointed out it was contrary to Section 11.0 of the Policy Manual for Disaster Operations Program.
Upon request, however, it said that the OVP’s Accounting Division was able to provide the audit team the original copies for welfare goods totalling P19,440,000.
At the same time, the COA said its audit team noted that the RIS was belatedly submitted to the General Services Division (GSD).
It also said that various distributions of welfare goods amounting to P38,372,098.01 were not assigned with an RIS number on a timely basis and incurred delays of one to six months from the date when it should be reported.
As a result, it said that the audit team was unable to verify and determine the quantity of the welfare goods distributed and the basis of the selection of the qualified beneficiaries.
The COA explained that the SitRep serves as the evidence that the incident or disaster had happened and is used as the basis of the preparation of the Mission Order, while the Master List of Beneficiaries serves as the basis for the preparation of the Distribution List to determine the quantity of the welfare goods to be distributed.
The OVP likewise did not have a prescribed format for its relief distribution sheet (RDS), which is one of the documentary requirements in the distribution of welfare goods, the COA said.
The COA has recommended that the OVP revisit the Policy Manual on Disaster Operations Program and submit the verified and certified Master List of Beneficiaries and other important documents to the Accounting Division. After which, the Chief Accountant should ensure that all distribution of welfare goods is supported with complete and original documentation, it said.
The audit team also required the submission of documentary requirements for distribution of relief items, the COA said.
For its part, the OVP said that it is committed to observe the corrective measures and ensure full compliance with internal policies.
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