The current work setup in the Philippines brought a lot of changes to how companies operate. The hybrid work setup has been implemented by most companies in the country for work efficiency while ensuring employee health and safety. Through this setup, the various changes to company operations are as follows:
a. Presence of remote employees
Remote employees are those that can work wherever. They can accomplish their tasks as long as they have a secure internet connection and working unit.
b. Online collaboration
Due to the presence of remote workers, online collaboration is necessary. Having the right tools to do so is essential for this to happen.
c. Online attendance management
This can be either manual or automated. Employees can use monitoring tools to upload their attendance or use company-sanctioned software like HRIS software to track their attendance.
d. Online payroll disbursement
It is a hassle to go out just to get payroll disbursed. Investing in payroll software is the best solution for automated and error-free payroll disbursement.
e. Using online tools to do all these
Finding a tool that does one of the functions above is good. Investing in software that does all those is even better. A full-suite HRIS and payroll software provides them and more.
Change is imminent in a rapidly-evolving workplace. Providing the workforce with the tools to help ease this ongoing transition is essential. One such tool is the HRIS software.
Finding the right HRIS software is crucial as it affects the company as a whole. Here’s a guide to help the department choose the best HRIS for the company.
Fortunately, there is an HRIS solution that is made by Filipinos for the Filipinos: GreatDay HR. Here’s how to introduce the GreatDay HR platform to employees.
A. Pre-implementation
The human resources (HR) department is highly involved in all stages of HRIS software implementation. There are a couple of things that the department has to do before introducing the software to the whole company.
1. Preparing the business requirement document (BRD)
The BRD holds all the requirements and functions needed by the department and the entire company. Apart from specifications, the document should also include the company’s measurable targets and objectives. This is to help the HRIS software provider tailor-fit the platform to meet these goals.
GreatDay HR collaborates with the client in this regard. They first conduct an assessment to determine the needs of the clients before introducing GreatDay.
After the assessment, GreatDay describes the platform’s features and explains how it can assist the clients in addressing their present challenges and how it will work with their existing policies.
2. System look-through and testing
Once the department has selected the provider, a look-through and testing is the next step. This helps the company to get a feel of the platform if it is the right one for them and other needed configurations.
Fortunately, GreatDay HR offers a free trial so interested companies can experience the platform and assess if it is the right one for them.
3. System and information migration
Employee data might have been stored manually or in another software. Migrating the information to the new HRIS platform is a must for a smoother transition for all.
Once the department has decided on a platform, it is time to test and introduce it to the ones that will use it the most: the employees.
B. During implementation
Once all the pre-implementation stages have been done, it is time to introduce the software to everyone. The process includes:
1. Introducing the HRIS software to the entire HR department
Before its implementation, the management, heads of the HR department, and HR project manager are the ones to have first seen and experienced the platform. This time, it is necessary to train the whole HR department since they will be the primary users and administrators of the platform. GreatDay HR offers training to the team so that they can understand the platform and dashboard better.
GreatDay provides system administration training on platform usage to the HR Department and other admin users. Additionally, interactive exercises are provided where they have demo access to the system.
Each module includes a lecture and an in-depth demo. The user-friendliness of the platform and how it could assist clients with their issues are typically emphasized in GreatDay’s training.
2. Implementing for the whole workforce
Once the HR team has undergone training, they can now implement the HRIS for the whole company to use. Days or a week of intensive training might be conducted together with GreatDay HR’s support team to assist them with any concerns. This way, the employee knows how to use the platform and the functions they need.
3. Establishing communication throughout
Communication with the HR department is essential throughout the implementation of HRIS. This allows employees to fully explore the platform and report potential issues to the department should they encounter one. They can also include points for commendation and improvement so that the platform will be more tailor-fit to the workforce’s needs.
C. Post-implementation
Post-implementation measures are required to evaluate the platform’s performance vis-à-vis the company’s objectives. Tracking end-users acceptance and evaluation of the platform enables GreatDay to create the changes needed so the platform can address the company’s requirements.
Some other significant components of this stage include:
Communication with GreatDay’s support team
Evaluating platform performance versus key metrics set pre-implementation
Optimizing the platform based on company feedback
The GreatDay HR platform consistently receives positive comments from clients who utilize the core modules. Clients find it to be straightforward and comprehensive. The user interface is excellent and appealing. The system’s Employee Self Service (ESS) interface is outstanding, simple to use, and easy to understand. There is also a large number of activities and data that GreatDay produces on the backend.
A full-suite HRIS and payroll software is a game-changer to the company’s operations. It improves efficiency and boosts the workforce’s productivity. And finding a Filipino-first HRIS software like GreatDay HR allows for easier implementation as it prioritizes the digitalization of Filipino businesses.