The resolution we all need: keep work, school and home life organized and secured

Published February 2, 2021, 10:43 AM

by Jonathan Castillo

Just a year ago, the ability to work or attend school from home was a perk or a much sought-after benefit. Now, in the wake of the COVID-19 outbreak, every employee with the ability to work remotely is doing so. Companies and schools scrambled to meet the needs of a work/learn-from-home base, from equipment to security to space concerns, as everyone transitioned all at once.  

HP Smart Tank Wireless 515 AIO Printer

For many of us, our lives are colliding not only in the same physical space, but on the same devices, creating a scenario in which important files can get lost in the digital shuffle, and sensitive information could be put at risk at a time when no one needs one more challenge to manage.

The sheer volume of files to wrangle as work, school, and home life overlap can be overwhelming for even the most organized among us, as about 73 percent of Filipino CEOs surveyed in a recent study expect a quarter or more of their workforce to continue working remotely post-pandemic while over 24 million students are currently back to school through distance learning.

Coming up with a better filing system, securing your documents, or even downsizing your digital photos, can make a difference, and taking a few steps to rein in some of the digital and physical clutter can make our new reality of a blended work, school, and home life more manageable. Here are a few ideas on how to keep the documents, photos, and data scattered across multiple platforms more organized and secure.

Keep digital spaces and physical supplies separate

To prevent everyone’s digital lives from blurring together, set up different user profiles on shared devices, particularly for students who need to access many of their classroom activities with their student or school profiles. Create work zones for everyone working and learning from home, with the supplies, resources, and documents they need stored near their space. Use a rolling supply cart, storage bin, or basket for each child’s school supplies and books. To cut down on clutter, invest in a pair of wireless headphones, an inexpensive paper shredder to protect private or work-related information before recycling or consider a cord management box to manage multiple chargers and cords.

Get more from your printer

For important files and documents, print out hard copies as a backup. That way, if anything happens to the digital version, you can re-create it. An HP survey found that 69% of families are printing more at home during the pandemic. 

For example, HP’s innovative line-up of work and family printers, the HP Smart Tank Wireless 515 AIO Printer, HP Ink Advantage 4175 AIO Printer and HP DeskJet Ink Advantage 6475 AIO Printer, all allow wireless high volume printing from smartphones via the HP Smart App or laptop – perfect for creating journals of Print, Play and Learn activities or ensuring better retention of content for school projects or exams. The HP Smart App also includes a private pick-up feature that prints documents only when you’re near the printer, so multiple family members or roommates can keep their documents separate.

For heavier printing requirements, the HP Neverstop Laser printer, HP’s first toner tank, lets users get up to 5,000 pages right out of the box before the first toner reload. You can also easily restore toner levels in just 15 seconds through its revolutionary toner reload kit designed to quickly restore toner levels without mess, while delivering up to 85% savings on original HP Toner Cartridge Costs.

File it first, so you can find it later

Set up a clear, consistent filing system and make a habit of filing important documents the first time you look at them. It is advisable to keep one small bin of crucial personal and professional physical documents, and having the rest virtual, backed up by an external hard drive and a cloud service. Setting up physical files in alphabetical order also makesit easier to access documents. But you also have the freedom to create a filing system that works for you. When choosing folder names for your computer files, pick the first name that comes to you to make it easier to locate files when you need them. You can also tag digital files with keywords to make it easier to search for them.

Safeguard your privacy and rely on a trusted tech partner

HP laptops like the HP Pavilion x360 – 14comes with multiple layers of security throughout a system: from protecting unsuspecting employees from malware hidden in familiar entry points, such as your web browser or common office files to AI capabilities that detect and prevent new threats that aren’t even known yet. If you’re worried about your webcam and hackers, HP’s Pavilion x360 14 has a webcam kill switchto keep your private moments safe and an integrated privacy screen, which blocks out the screen when activated to minimize the risk of visual hacking. When it comes to keeping video chats secure, always make sure you have the most up-to-date software installed. If you’re using a service like Zoom, you can use its Lock Meeting option to make sure no uninvited guests sneak in.

The HP Elitebook 840 G7 and HP Probook 440 G7 are two of the most secured HP business PCs with powerful performance and sleek design. Depending on your style, whether to work on your bed, at your desk or in the garden to breathe some fresh air, the HP EliteBook 840 G7 is easy to carry with its ultrathin 85-percent screen-to-body ratio. It also includes a new keyboard and clickpad that are quiet and comfortable to work on. Meanwhile, the HP ProBook 440 G7 is built with commercial-grade security features and is equipped with long battery life, speedy connectivity, and multi-tasking capabilities for an ensured productivity boost.

HP also provides a wide range of customer service support to ensure uninterrupted working and learning. This includes Pick-Up and Return (PUR) for HP PCs with HP carepacks, HP Ink Tank and HP Smart Tank onsite next business day servicing through 24/7 digital support via WhatsApp and web, and Viber chat support at +63 917-1394357from Monday to Saturday, 8:30 AM to 8:30 PM for all HP continuous ink supply system (CISS) printers. HP continues to provide customer services nationwide across 193 service centers, 14 of which are dedicated HP service centers.

In addition, HP customer service teams are ready to go above and beyond the call of duty so Filipino families and workers keep learning, earning and working from home with on-site support from anywhere in the country.